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OTTAWA JOBS

Position: Executive Assistant
Organization: Canadian Wildlife Federation
Location: Kanata, Ontario

As one of Canada’s largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the following position…

Executive Assistant

Position Overview:

The Executive Assistant, Department of Education is responsible for a wide variety of administrative duties in support of the Director of Education and other senior Education Team members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

Core Competencies

  • Quality Orientation
  • Time Management
  • Problem Solving
  • Accountability and Dependability
  • Research and Analysis
  • Operating Equipment
  • Providing Consultation
  • Ethics and Integrity
  • Planning and Organizing
  • Mathematical Reasoning
  • Enforcing Laws, Rules and Regulations
  • Mediating and Negotiating
  • Communication
  • Energy and Stress
  • Team Work

Job Duties

  • Provide direct administrative and office management support to all members of the education team, as directed.
  • Maintain work schedules and calendars of education management team, particularly the Director of Education
  • Assist in the preparation of travel schedules, booking travel arrangements, and making reservations for education team staff.
  • Coordinate logistics of education team programs including meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Receive and screen all inbound telephone calls, e-mails, and visitors for the education team management as required.
  • Refer and/or redirect calls, e-mails, or visitors as required.
  • Coordinate office activities.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for education team.
  • Facilitate communication from other department managers, business unit leaders, and project managers.
  • Complete expense reports, pay invoices, and other related duties.
  • Take and transcribe dictation notes.
  • Prepare and review presentations.
  • Other duties shall be assigned as required.

Requirements

  • Post Secondary Diploma in Business Administration, or relevant discipline, required.
  • Secondary School Diploma required.
  • 5-7 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Keen attention to details.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.
  • Proven organizational and time management skills.
  • Bilingual (French/English) would be an asset.

Work Conditions

  • Manual dexterity required to operate computer and peripherals.
  • Interacts with employees, various management levels and the public at large.
  • Ability to lift up to 25 lbs.
  • Repetitive work.
  • Overtime may be required
  • Environment can be noisy at times.

APPLICATION DEADLINE: October 18, 2019

Contract position to March 31, 2021

HOW TO APPLY:

Cover letter and resume should be forwarded by October 18, 2019 to careers@cwf-fcf.org . Please quote position title that you are applying for in the subject line of your email. Only the candidates who meet the qualifications and experience for the position will be contacted for an interview. We thank you for your interest in the Canadian Wildlife Federation.

AODA Statement for Offer of Employment

Canadian Wildlife Federation “CWF” is committed to accessibility and to protecting the human rights of its employees. In support of this aim, CWF has implemented an accommodation process that provides accommodations for employees with disabilities. CWF will accommodate employees with disabilities up to the point of undue hardship.

The accommodation supports available to employees are laid out in our Accommodation Policy. If your acceptance of the terms and conditions of this Offer of Employment necessitates a specific accommodation because of a disability or a medical need, please contact the Human Resources Department. This ensures that the appropriate accommodations are in place before you begin your employment. Do not hesitate to reach out to the Human Resources Department if you require an accommodation related to a disability or a medical condition at any point during your employment with CWF.

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Current status: Open/apply now.   Date publiée : Oct 4 2019    Numéro : 54888